• Administrative Assistant, Executive

    Job Locations US-FL
    Posted Date 3 weeks ago(6/25/2018 11:41 AM)
    ID
    2018-4319
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    Want to love what you do in an environment that values learning and growth alongside other high performing individuals? If you answered yes, IMG Academy is hiring.

     

    Our unique campus is dedicated to developing the next generation of leaders, champions and influencers.  We believe that each day is an opportunity to achieve dreams and inspire greatness.  As part of the IMG Family, we prepare our student-athletes to succeed, taking on life with confidence and preparedness.  Through our integration of elite academics, athletics and character development, our student-athletes are prepared to rise up to their full potential – whether that’s on the field, in the classroom or in life.

     

    We are seeking curious, caring individuals who align with our core values:

    • Passionate Soul: Love what you do
    • Open Mind: Never stop learning and growing
    • Champions Spirit: Strive for greatness
    • Helpful Heart: Lift up those around you
    • Absolute Integrity: Always do the right thing

    Responsibilities

    Job Title: Administrative Assistant, Executive

    FLSA Status:  Non-Exempt

    EEO Category:  Administrative Support Workers

    Department:  Executive

    Position Summary:  Provide secondary office support for the Co-Managing Directors and Senior Executive staff.  Perform additional administrative support as necessary.

     

    Position Responsibilities

    • Assist with management of incoming/outgoing communications, including confidential information, calendars, planning/scheduling meetings, conference calls, etc.
    • Manage scheduling of building conference rooms, times and attendees
    • Coordinate travel arrangements and prepare itineraries, travel forms and reimbursements
    • Assist with coordinating logistics for WME/IMG corporate employees
    • Greet and assist guests for Senior Leadership, projecting a professional and positive image in all interactions
    • Assist with and organize projects across multiple departments
    • Assist with sales and marketing presentations, power points, excel sheets, etc.
    • Assist in the organization of template documents and the legal matters list for IMGA
    • Assist with revision of contracts including preparation, word processing needs, drafting of letters, and finalization of agreements as directed.
    • Serve as IMGA point person for the Legal Online database
    • Assist with daily building administration duties such as stocking of kitchen snacks and beverages, maintaining office supplies, and distribution of mail
    • Other responsibilities as assigned
    • Adhere to all company policies, procedures and business ethic codes

    Qualifications

     

    Knowledge, Skills and Ability 

    • Bachelor’s Degree
    • Office administrative experience
    • Proficient in PowerPoint, Excel and Word
    • Excellent organizational and administrative skills, with the ability to multi-task and prioritize in a fast-paced organization
    • Excellent written and oral communication skills 
    • Ability to collaborate and communicate positively and professionally with all internal and external constituents
    • Firm commitment to confidentiality and respect for sensitive information

    Physical Demands and Work Environment

    • Ability to lift, move, push and pull equipment or boxes in excess of 40lbs.
    • Should be able to handle outdoor temperatures for a reasonable period of time.
    • Must be able to move around campus which includes gym, turf, fields, etc.
    • Ability to work flexible hours to include nights, weekends and holidays is required 

    Background Requirements

    • Requires a background check upon offer
    • Requires a drug check upon offer

    EEO Statement

    EOE, Veterans & Disabled

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